Small-scale or multi-national companies may seek your employment verification to counter check the information regarding the past work history you provided them. This verification process helps organizations confirm the fact that you have already worked with a specific company. A good verification letter can easily confirm the fact without compromising the employee’s privacy. 

In this article, we will talk about employment verification, why organizations ask for it, how the verification process works, and how background verification companies complete it. 

What is employment verification?

Simply put, employment verification is the process of reviewing a person’s employment history to confirm their personal background and appropriate work experience required for the position. It is one of the common verifications if the employer needs to know where the applicant was employed previously. Performing background checks on employees and applicants is an effective way to learn about the issues that could adversely affect one’s company. 

There are many instances when candidates lie about their years of experience, misrepresent their past job profile, achievements and responsibilities. These are some discrepancies that could appear in the background check, which may indicate to employers that the candidate is intentionally dishonest. 

Why do organizations request your employment verification?

An organization may request employment verification in order to meet their business requirements, making sure all the information is factually correct. Hiring companies, landlords and bankers, for example, ask for employment verification letters primarily to verify your financial position regarding the financial obligations at hand, including your current job, salary, job title, or work responsibilities. Some of the most common reasons why an organization may request an employment verification check include: 

Loan offer

Before providing you with a loan offer, banks typically request for employment verification. Financial institutions like banks require assurance that you can make timely loan payments and afford your requested amount. Generally, banks ask for a verbal confirmation over the call, but they may ask for written confirmation from the company.

Issue of a lease

Nowadays, house owners conduct employment background checks before issuing a lease, as they want to ensure that tenants can afford the lease payments. While house owners may consider savings and passive income as verification, your landlord may want to verify your monthly wages and job designation from your company directly. 

Immigration purposes

Government establishments generally have an established immigration policy requiring interested parties to display proof of work and income before processing immigration papers for residency purposes. Generally, it is required that you must demonstrate that you can support yourself financially before a government offers you a family or employment visa. The information a government institution can ask from your employer includes salary, job designation, and employment duration. 

Job recruitment

A job consultancy or organization may ask for your employment verification to confirm the details mentioned on your resume. The potential employer may need to check the accuracy of your past work history, job responsibilities and review or recommendations from others. Such a process enables the employer to determine where you have the right skills and qualifications for the job and would fit in with the company.

Salary offer

Most recruiting companies ask candidates to indicate their current salary and how much they would like to earn in their new position. The organization may ask for employee verification with salary details for benchmarking and setting your new salary. The human resource manager may also verify salary amounts to determine a new position or job description within your current pay scale. 

Various methods of employment verification

Your company can use several methods to send over your employment details to interested companies; it’s not every time, just a letter. The best feasible method of employee verification depends on the detail an organization needs, the objective of the information, and the rules that oversee the privacy of the employee. Most of the time, a phone call is enough when an interested organization only needs confirmation regarding your previous company. However, government agencies may need a formal letter of confirmation from your employer. Some of the most common employee verification methods include:

Verification letter

The future employer can ask for a proof of employment letter from your employer containing details about your previous job such as job profile, salary, responsibilities and work history information. The letter must be written on your company’s letterhead. As a responsible applicant, you must ensure that all the information available matches your resume, including the accurate period of your employment. 

Reference call

An interested organization can also ask for verbal confirmation when they need to make an urgent decision. A simple phone call to the employer allows the interested party to confirm your details in real-time instead of waiting for the arrival of the formal letter. 

Contracts and agreements

In some cases, you can also use job placement letters and contracts for verification purposes. The agreements and contracts that indicate your job roles may work as adequate proof of employment. The interested organization, though, may also request some other alternative verification methods in addition to any contracts or agreements you may provide.

Pay stubs

Interested parties that only need your salary details, like landlords and lenders, may request you to provide with previous months salary slips. Some organizations may also ask you to attach your salary slips with your job offer if they want a quick look at your job title and responsibilities.

How to request an employment verification letter?

Here are some simple steps you can follow while requesting employment verification from your company:

  1. Make it a formal request

Before applying for an employment letter, make sure you provide them with adequate time to prepare the letter and adhere to set guidelines. Some organizations also mandate employees to sign out a request form or send a formal email. You can request your company’s human resource department for guidelines to follow while requesting employment verification. 

  1. Provide details on how to forward the letter

Provide details on how your employer should send the verification letter. If the interested company requires the employer to send the employment letter directly via post instead of email, provide the correct address and deadline to submit the letter. 


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